Established on Nov 18, 2021, revised on Jan 4, 2023
Shared Research Inc. (hereinafter referred to as the “Company”) sets forth the following Personal information protection policy (hereinafter referred to as this “Policy”) with respect to the handling of Personal information of users in the services that the Company provides (hereinafter referred to as the “Services”) via the website which links to this Policy (the “Site”). This Policy governs the collection, storage and use of your personal data as users of the Services, by the Company, and provides you with details about the personal data we collect from you, how we use it and your rights to control personal data we hold about you.
For the purposes of this privacy policy, Shared Research Inc., having its registered office at Daiwa Sarugakucho Bldg. 1F, 2-6-10 Kanda-Sarugakucho Chiyoda-ku Tokyo 101-0064 Japan is responsible for the processing of your personal data, i.e., the data controller ("Company").
As data controller, we respect your right to privacy and will only process personal data you provide to us in accordance with applicable data protection laws and as described in this Policy. Applicable data protection laws include (i) the "Act on the Protection of Personal Information" of Japan but also (ii) the General Data Protection Regulation (Regulation 2016/679) (“GDPR”); and (iii) all other existing or new applicable laws relating to or impacting on the processing of personal data of a living person and privacy.
If you have any questions, you can contact our Data Protection Officer ("DPO") by writing to the above address or by sending an email to [info@sharedresearch.jp].
In order to maintain Personal information accurate and at the latest condition and to prevent unauthorized access, loss, damage, falsification and leakage of Personal information, the Company will take reasonably necessary technical, procedural, and administrative safeguards such as maintenance of the security of the system, development of a data management system, and provision of thorough employee education.
| N° | Categories of Personal data | Purpose(s) for processing | Legal basis for processing | Source |
|---|---|---|---|---|
| 1. | Name, surname, contact details, details about your request and your agreement with us | To provide you with services that you may request | Performance of a contract – article 6.1.(b) GDPR Failure to provide data for this purpose would prevent us from following up your requests | You as a user of our service(s) |
| 2. | Name, surname, contact details, details about your agreement with us | To contact you for reasons related to the service you have signed up for or to provide information you have requested | Performance of a contract – article 6.1.(b) GDPR Failure to provide data for this purpose would prevent us from providing you with any assistance | You as a user of our service(s) |
| 3. | Information on how you as a user engage with our service (such as the web pages/functions viewed/used and the links clicked). | To help us improve and further develop our products and services | Legitimate interest – article 6.1.(f) GDPR – consisting in improvement of our services, development of new products or services, quality control. | You as a user of our service(s) |
| 4. | Name, surname, job title(s), the name you of your organization, the country in which you are based, and information how you as a user engage with our service (such as the web pages/functions you viewed/used and the links clicked). | To provide value added services to our business users | Legitimate interest – article 6.1(f) GDPR – consisting in the provision of added value information related to validated user to our Business Users | You as a validated user of our service(s) |
| 5. | Name, surname, contact details, details about your agreement with us | To respond to your queries | Performance of a contract – article 6.1.(b) GDPR Failure to provide data for this purpose would prevent us from following up your requests | You as a user of our service(s) |
The Company will properly manage the Personal information collected and will not disclose the personal information to any third party without obtaining the prior consent of the customer except in the following cases:
| (1) | Where the Company entrusts the handling of Personal information to a service provider in whole or in part to the extent necessary for the achievement of the purpose of use, |
| (2) | Where Personal information is provided upon succession of business due to merger or other events, |
| (3) | Where a request has been made by public organization such as court or police pursuant to laws and regulations and where obtaining the consent of the user is likely to hinder the execution of such affairs, |
| (4) | Where there is a risk of harming the life, body, property or reputation of the user or a third party and where the consent of an individual cannot be obtained, and |
| (5) | Other cases permitted by the "Act on the Protection of Personal Information" of Japan or the laws and regulations of Japan or other countries or regions. |
We may entrust the handling of personal information of users to third parties such as outsourcing contractor (including those outside Japan). These parties are required to process such information based on our instructions and in accordance with this Policy. In the case where the Company entrusts the handling of Personal information to a third party, the Company shall comply with applicable laws and regulations and appropriately manage and supervise such third party.
The third-party providers to whom we may disclose your personal data are:
You can exercise these rights at any given time by sending us an email at or by sending a written letter to the addresses below.
When there are reasonable doubts concerning your identity when making the request, we may ask you to provide a copy of an identification document in order to verify your identity.
You also have the right to lodge a complaint with the competent supervisory authority.
In the case where a user requests correction, deletion, etc. of personal information concerning the user, if the Company determines that it is necessary to comply with the request, the Company will correct, delete, etc. the personal information upon confirming that the request is from the user himself/herself, and notify the user to that effect.
In connection with the abovementioned purposes, we try to avoid as much as possible the transfer of personal data that we collect from you to third party data processors located outside the European Economic Area.
When we transfer personal data that we collect from you to third party data processors located in countries that are outside of the European Economic Area and which do not offer an adequate level of protection, we ensure the use of appropriate data transfer tools such as the entering into of the standard contractual clauses issued by the European Commission.
For any opinion, question, complaint or any other inquiries regarding the handling of personal information, please contact the following:
Shared Research Inc. Personal information inquiry contact
Address: Daiwa Sarugakucho Bldg. 1F, 2-6-10 Kanda-Sarugakucho Chiyoda-ku Tokyo 101-0064 Japan
Contact: info@sharedresearch.jp
Employees responsible for handling Personal information: Yasushi Sumikawa
This Policy is subject to change as necessary; provided, however, that in the event of any change in this Policy that requires the consent of a user in accordance with laws and regulations, the revised Policy shall apply only to the user who has agreed to the change in the Company’s prescribed manner. When the Company changes the policy, the Company will inform the implementation date and content of the revised Policy by indicating them on the Company’s website or by any other appropriate means, or notify a user.